• TP HOME | Free updates: Newsletter | Blog | Forum
  • hand painted kitchens, painted furniture, period property decorating throughout UK

    20+ specialist kitchen painters, furniture painters and decorating experts reveal their trade secrets.

    Homeowners, DIY and trade can read our case studies, how-to's and forum to see the techniques, materials, paints & tools we rely on daily to produce beautiful finishes efficiently.

    Raise your game, avoid basic mistakes, and save time & money following our reliable, practical and forward-thinking approach. Ask questions, email us.
    Search site

    → Email TP or tel: 0203-608-9897

    For your next painted kitchen or specialist decorating project, contact an expert direct for advice or pricing information

    Sub Menu contents

    Sample terms and conditions

    I use the following terms and conditions in my daily business. They are based on a mix of what I have seen in cookie-cutter contracts and personal observations of what seems to matter to my customers. To put the terms in context:

    • I usually work direct for private clients who I visit in their home and talk to in depth before submitting a quote.
    • I approach all work on a room-by-room basis, which makes the format totally scalable. ie the terms for a single utility room apply to every room in a whole country mansion.

    Terms and conditions »

    I present the following information in a letter form, rather than as a stodgy legal document.


    Ref: Quotation for decorating work at ……….

    Dear ……

    Thank you for offering me the opportunity to quote for re-decorating your home. I enclose an itemized fixed price quote covering all the points we discussed. You are welcome to use the specification to get comparable quotes.

    Time scale

    Working full time it would take me ….. to complete the work

    I am booked up till ….. so I could start the work on ….., if the quote is acceptable to you.


    I offer a colour advisory service for which I charge … I will give you painted samples so you can confirm the colours you like, before I start any finish painting.


    If you want the carpets to be left in situ, I will protect the flooring with plastic. I use an extraction sander to keep dust to a minimum while work is in progress, and I leave the room clean and tidy before I leave.


    I would like to be paid for the labour and material costs on completion of the work to your satisfaction.

    If you have any questions about the quotation, please do not hesitate to ask. If you want to accept the quote, please drop me a line confirming you are in agreement with my proposal and we can discuss a start date.

    I then move on to the quotation, where I itemise all the work, with individual prices for labour and materials. The information in the quote itself answers any questions about standard of workmanship, materials used, where extras would apply. At the bottom of the quotation I conclude with a point relevant to every customer. eg:

    Furniture removal
    Please note that I price all jobs on the basis of working with uninterrupted access to rooms / work areas that are clear of furniture and sundries. If you want me to move the heavier items out the room and replace them at the end of the work, I charge a basic fee of …

    Depending on previous discussions and the customer’s individual concerns, I may include further explanations eg the different finish of lining paper vs re-plastering, or clarify the likely disruption when I am hand-painting a kitchen… Just to ensure there are no misconceptions.

    To those thinking that my approach is a bit weedy compared to a wordy contract presented in miniscule print – I included this set of terms in a quotation for work for a former lawyer. Apparently he ran one of the largest law firms in the North West, and he said he liked the thoroughness of the whole proposal – which was quite reassuring. (Cynics might say he liked it because he could have easily torn the terms to pieces in a court of law, had he so desired, but I have been using the same format for 12 months now, and so far, so good.)

    Terms reflect a business philosophy

    A good deal is where both parties feel comfortable. What is not acceptable is a one-sided deal where heads I win, tails you lose – or vice versa.

    In the US, the standard terms from painting contractors are thorough, but as a client, you better hope the contractor is always fair-handed. (I have a background in professional estimating, and I have seen first-hand how sharp contractors operate, by leaving out details, and manipulating numbers so that they can hammer the customer with extras – and there it is madam, in black and white, you owe me a bunch of money.

    In my experience, most US contractors would not dream of starting work without a substantial sum up front. I understand the cultural differences, and indeed, the money upfront idea isn’t exactly alien to the UK, but personally, I again look at it from the client’s point of view – hence I prefer to play it by ear, with the emphasis on a relaxed but business-like relationship.

    With the quotes and terms I submit, I try to make it very obvious to clients that they will get a high quality job at the price they expect. And if problems arise, I don’t start by waving the terms around. If the oversight is mine, I accept responsibility, otherwise, I endeavour to work out a solution that is fair to both parties.

    (If you are in the trade, feel free to use or adapt what I have posted – at your own risk, obviously!)

    We appreciate you taking the time to read this.

    Hit the bubble to leave a comment. Alternatively, Tweet, Like or Pin it. Thanks.

    2 or 3 original posts/tips per week

    Enter your email :

    Any topics you would like us to cover or explain better? Contact Andy


    Traditional Painter is online home to 20 of the country's best independent kitchen & furniture painting specialists...

    and home to skilled TP painters and decorators too.

    If you would like to employ the services of your local recommended TP kitchen & furniture painter, please click on the map (or if using smartphone click here) for contact details.

    Basis of a TP recommendation | Kitchens | Furniture | TP painters & decorators

    If the info we've all shared in TP blog articles has given you the confidence to paint kitchen cabinets and furniture yourself, that is great. And in general, we hope that all homeowners, DIY and trade can take away & use our ideas for decorating better, faster or cleaner than the accepted norm.

    european decoratorsCustomer Reviews and Readers feedback

    Testimonials from clients, plus reviews & feedback from readers who have acted on the tips and advice in our articles.
    european decoratorsTP international decorating in Europe Contact direct.

    All Traditional Painters are expert in period property decoration. We have a perfect team for ex-pats in Europe!
    TP Associate suppliersTP Associate Suppliers are industry-leaders Contact direct.

    Our ethos for excellence resonates with the trade's most respected suppliers. We only recommend products we trust & rely on.
    Contact Andy at Traditional Painter for general enquiries
    email Traditional Painter
    Welcome, Guest! .

    Please ask a question or leave a comment



    Recent Comments

  • Louise { Hi, I was hoping you could help me buy the right products to repaint my laminate kitchen cupboards as your the most informative site out... } – Aug 26, 4:32 PM
  • Andy Crichton { The top was sanded back to bare timber and 2 thin coats of Patina gel applied. I don't know what work is involved with the... } – Aug 25, 11:09 PM
  • jolene { Hi just wondered how you got the lovely finish on the table in the pic. Was it a case of a good sand then waxing?... } – Aug 25, 10:05 PM
  • Andy Crichton { All the details are at Holmans I would use the waterborne primer undercoat instead of the oil. On previous experience the oil undercoat has all... } – Aug 24, 1:02 PM
  • chris911 { Hi I want to use sikkens rubbol satura plus on new factory primed(do not know what the primer is)windows & trim.what specification should you use?... } – Aug 23, 4:04 PM
  • Andy Crichton { Looking at the spec of the vacuum, it sounds a super little vac, a Henry on superdrive. For decorating, Henry is up to the job... } – Aug 19, 4:57 PM